This position performs various Accounts Payable activities as well as assists with special projects. Assists with reconciliation, review, and approval of invoices, payments, expenses, and reports.
Duties and Responsibilities:
- Process a high volume of invoices and credit memos into the Accounts Payable (A/P) system.
- Verify vendor name, address, quantity, discounts, process, sales tax, terms and mathematical accuracy and extensions of all invoices.
- Reconcile payable reports each month to confirm that all amounts paid are accurate.
- Code all invoices to the appropriate expense account(s).
- Assist with invoice approvals for bills totaling between $0.00 - $2,499.99.
- Submit unapproved invoices to the appropriate managers for approval.
- Run weekly A/P aging reports to identify errors and items requiring escalations.
- Retrieve electronic documents and invoicing from various vendor portals.
- Assist with the onboarding of new vendors as needed.
- Work with software support teams to troubleshoot A/P issues.
- Initial setup of auto charges on corporate credit cards.
- Review and submission of charges on the A/P corporate credit card for approval.
- Reconcile monthly vendor statements.
- Work with vendors and business partners to resolve issues or errors.
- Process weekly in-house check runs as needed and prepare for mailing.
- Maintain electronic accounting department filing system, including suggesting new procedures and policies in order to properly maintain files.
- Assist with month-end close by initial review of delegated expense accounts.
- Miscellaneous annual registration preparation for items requiring notary public.
- Notarize documents as needed.
- Monthly reconciliation of uncleared payments.
- Create journal entries for shared services and assigned consolidated billing statements.
- Assist with year-end duties including gathering vendor information for Form 1099s.
- Manage submissions and approvals in Service Channel (Facilities work order and invoicing platform) for maintenance and repair vendor bills.
- Participate in special projects as needed.
- Other duties as assigned.
Qualifications:
- High School diploma or equivalent required. Associate’s degree Accounting, Finance, and/or related field preferred. Equivalent related work experience or combination of experience and education may be considered in lieu of Associate’s degree.
- At least 1-2 years of work experience in Accounts Payable preferred.
- Good computer skills, including experience with Microsoft Office Products, especially Microsoft Word and Excel.
- Experience working in an ERP system and data entry skills required. NetSuite experience is a plus.
- Strong mathematical aptitude with experience and proficiency in working with numbers.
- Good oral and written communication skills, with the ability to convey information to internal and external customers in a clear, focused and concise manner.
- Effective time management skills and capable of meeting deadlines.
- Ability to function effectively and positively within a team environment.
- Ability to maintain confidentiality.
Supervisory Responsibility: This position has no supervisory responsibilities.
Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands: The physical demands described here are representative of those that a Team Player must meet to successfully perform the essential functions of this job.
- Regularly required to talk and hear.
- Frequently required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
- Occasionally required to climb, balance, stoop, kneel, crouch or crawl.
- Must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds.
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Position Type/Expected Hours of Work: This is a full-time, exempt position. Under the Regulations, Part 541, an exempt Team Player is one who is not entitled to the minimum wage or overtime pay protections of the Fair Labor Standards Act (FLSA).
Standard work days and hours are Monday through Friday, between 8:00 a.m. and 5:00 p.m. This position may work outside of normal business hours, including evenings and weekends.
Travel: 0-5% travel is expected for this position.
EEO Statement: Excel Fitness is an Equal Opportunity Employer. We are committed to the policy of equal employment opportunity in recruitment, hiring, career advancement, and all other employment practices.
We are an equal opportunity employer and all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex,
national origin, disability status, protected veteran status, or any other
characteristic protected by law.
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Enhancing people’s lives with an affordable, high-quality fitness experience requires a team of inspiring, motivated and fun-loving go-getters. As one of the largest and fastest-growing franchisors and operators of fitness centers in the United States, Planet Fitness is just getting warmed up. We’re continuously seeking top talent to join us in cultivating the Judgement Free Zone® and shaping the future of our brand. With more than 2,000 locations in all 50 states, the District of Columbia, Puerto Rico, Canada, the Dominican Republic, Panama, Mexico and Australia, there’s plenty of opportunity on our Planet and we are always looking for talented individuals to join our team!
Our member mission says it best: our product is a tool, a means to an end; not a brand name or a mold maker, but a tool that can be used by anyone. To use our product, members need to feel inspired and motivated. That’s where you come in. If you’re looking for a place where you can make a difference in a customer’s life, you’ve found it. Come to add your mojo to the Judgement Free Zone, but stay for the feeling that you’re making a difference on our Planet.
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